Accounting/Administrative Assistant Job Posting
Tenor: Temporary, Full-Time (One Year Maternity Leave)
Location: primary location – Surrey reception (City Centre); will need to work in Richmond intermittently
SKILLS
ACCOUNTING
- Possess accounting certificate
- Entry level accounting skills
- QuickBooks knowledge
ADMINISTRATION
- Greet clients with a positive, helpful attitude
- Proficient with office software including Word, Access, Excel, & PowerPoint
- Detail oriented & attention to detail (i.e. file management)
- Managing multiple and changing priorities
- Fluent oral & written communication skills as dealing with customers & vendors
- Good telephone answering skills
TASKS & RESPONSIBILITIES
ACCOUNTS RECEIVABLE/PAYABLE
- Process invoices to customers using QuickBooks
- Maintain invoice & billing information using Access database
- Upload customers invoices to corresponding websites
- Follow-up with customers regarding outstanding invoices, as needed
- Prepare bank deposits
- Process bill payments in QuickBooks & print pay stubs for each contractor
- Print cheques monthly to pay vendors
PAYROLL
- Process on-line bank payments for payroll
GENERAL ADMINISTRATIVE DUTIES
- Help with file set-ups
- Help with taking phone calls from customers & vendors
- Fax & mail reports with invoice to referral sources
- Audit completed files received from clinicians
- Maintain clinical files/medicals/payments through Access database and JaneApp
- Other administrative duties, as needed
